I have a unique name, think John Doe, and I’m hoping to create a unique and “professional” looking email account like johndoe@gmail.com or john@doe.com. Since my name is common, all reasonable permutations are taken. I was considering purchasing a domain with something unique, then making personal family email accounts for john@mydoe.com jane@mydoe.com etc.
Consider that I’m starting from scratch (I am). Is there a preferred domain registrar, are GoDaddy or NameCheap good enough? Are there prebuilt services I can just point my domain to or do I need to spin up a VPS and install my own services? Are there concerns tying my accounts to a service that might go under or are some “too big to fail”?
I can expand what hangs off the domain later, but for now I just need a way to make my own email addresses and use them with the relative ease of Gmail or others. Thanks in advance!!
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Do NOT self-host email! In the long run, you’ll forget a security patch, someone breaches your server, blasts out spam and you’ll end up on every blacklist imaginable with your domain and server.
Buy a domain, DON’T use GoDaddy, they are bastards. I’d suggest OVH for European domains or Cloudflare for international ones.
After you have your domain, register with “Microsoft 365” or “Google Workspace” (I’d avoid Google, they don’t have a stable offering) or any other E-Mail-Provider that allows custom domains.
Follow their instructions on how to connect your domain to their service (a few MX and TXT records usually suffice) and you’re done.
After that, you can spin up a VPS and try out new stuff and connect it also to your domain (A and CNAMR records).
That said, you can use a third party service only for sending, but receive mail on your self-hosted server.
That’s what I’m doing. I have selfhosted E-Mail with YunoHost and send it through SMTP2Go.
All good advice. I’d recommended protonmail for mail hosting - got very good experience with them and the onky downside is you have to use their client.
I was using proton for a while, but they are pretty expensive if you want features like catchall and more aliases, on top of restricting clients.
Migadu offers complete email freedom for $20 ($10 for students) a year, unlimited accounts, aliases, identities, etc. I’ve been very happy with them.
If you get your domain from OVH, you get one single mailbox (be it with a lot of aliases, like a different email-address for every service/website you use) for free.
I’d throw in mailbox.org as a more privacy-focused alternative to Google and Microsoft. Been using them for years without issues. Only their 2FA solution sucks.
Use Cloudflare or PorkBun.com for cheap, no bullshit domains. As for the email host, self hosting not recommended. It’s a long battle to be not blocked by every other provider.
I recommend purelymail.com - no cost to add (even multiple!) custom domains, unlimited users, only pay for mail usage and storage. Go for advanced pricing until it starts costing you more than $10/yr. (Which it shouldn’t if it’s just you. Seriously this thing is cheap!) I just passed my one year anniversary with PurelyMail, and have spent $6 so far. This is my most expensive month, 85¢. And that’s only because I host a public Lemmy instance (small) and we had a few hundred spam signups which sends an email each time.
This will give you a total yearly price WAY under what Google or Microsoft will give you. Google is like, $7.20/user/month.
And if for some reason that service goes down one day, as long as you still have a mail client with your email stored in it you should be able to just switch providers and import your emails from your client. Make some backups.
For anybody interested in more choices for volume-based providers like PurelyMail (with tiers based on storage and emails sent/received but who otherwise allow unlimited domains/mailboxes/aliases) there’s also MXRoute (US) and Migadu (Swiss/EU).
These providers don’t usually make sense for a single mailbox (although some of them have a low entry tier for this purpose) but can be extremely cost-efficient if you need 2 or more mailboxes/domains.
I was very tempted to go for this one, but couldn’t find info on whether this was a one-man operation or if there are any disaster recovery plans. Sounds cruel, but if that one single guy my email depends on gets hit by a bus…
It is. But as said, for personal email what’s the huge risk? You find a new provider, transfer your DNS records, and upload your old emails.
Make some backups of your emails, you should be anyway.
But they have a specific FAQ for this: https://purelymail.com/docs/companyPolicy#bus
Makes sense. I’m happy with my current provider but purelymail is a strong candidate for if I’m out of options.
I don’t give my personal email address to literally anyone. Everyone gets an alias.
Once someone gets your personal email address and leaks it, there is no way to stop spam. You cannot delete your personal address because it is your account identity.
Firefox Relay, AnonAddy, SimpleLogin, all great services.
I have a business email address that I’m just unfortunately stuck digging through spam.
I’ve done this in the past using Gmail. You pick a domain provider and get their email plan. Most offer both services. I’ve used name cheap.
Then in your regular Gmail account you can configure the IMAP settings from the domain registrar to receive the email from that inbox. Then in Gmail find the settings where you can send as another address. This lets you use that new address in our outbound mail. From there I just auto label the incoming mail to help sort the two addresses.
Now you should have your regular Gmail and your new novelty email all in one place.
Wait, does this mean you’re giving Gmail the password for the other mailbox?
That’s how IMAP works for any mail client
Well yes but normally the email client lives on my phone or PC so nobody else knows my email logins.
I tried both hosting my own mail server and using a paid mail hosting with my own domain and I advise against the former.
The reason not to roll out your own mail server is that your email might go to spam at many many common mail services. Servers and domains that don’t usually send out big amount of email are considered suspicious by spam filters and the process of letting other mail servers know that they are there by sending out emails is called warming them up. It’s hard and it takes time… Also, why would you think you can do hosting better than a professional that is paid for that? Let someone else handle that.
With your own domain you are also not bound to one provider - you can change both domain registrar and your email hosting later without changing your email address.
Also, avoid using something too unusual. I went with firstname@lastname.email cause I thought it couldn’t be simpler than that. Bad idea… and I can’t count how many times people send mail to a wrong address because such tld is unfamiliar. I get told by web forms regularly that my email is not a valid address and even people that got my email written on a piece of paper have replaced the .email with .gmail.com cause “that couldn’t be right”…
Yeah, I use firstname@thelastnames.co
And EVERY DAMN PERSON corrects .co to .com
Unfortunately the .com.and .net are both used.
You can avoid the warmup by using an SMTP relay, and you can just use the one from your DNS provider if you’re not planning to send hundreds of mails per day.
GoDaddy is notorious for terrible service and NameCheap has started doing some shady stuff too lately. Luckily there are other decent registrars out there. I can recommend Netim.com or INWX.de in the EU – they also provide EU-specific TLDs which American registrars don’t.
If you need more than one mailbox you can’t beat the offers from providers like PurelyMail/MXRoute/Migadu, where you pay for the storage instead of per-mailbox. I’m using Migadu because, again, they work under EU/Swiss privacy laws.
Here are some more providers if you’re interested in taking advantage of EU privacy: https://european-alternatives.eu/category/email-providers
You do not need to spin up your own mail service and should not. Email and DNS hosting are the most abuse-prone and easy to mess up services; always go to an established provider for these.
Are there concerns tying my accounts to a service that might go under or are some “too big to fail”?
Look into their history. Generally speaking a provider that’s been around for a decade or more probably won’t dissapear overnight; they probably have a sustainable income model and have been around the block.
That being said nothing saves even long-established providers from being acquired. This happened for example to a French service (Gandi) with over 20 years of history.
The only answer to that is to pick providers that don’t lock you into proprietary technologies and offer standard services like IMAP, and also to keep your domain+DNS and your email providers separate. This way if the email service starts hiking prices or does anything funny you can copy your email, switch your domain(s), and be with another provider the very next day.
What did namecheap do? I’ve got a bunch of domains with them. 🤦♂️
.com domains recently got more expensive. Almost double in price compared to CloudFlare (who sell domains at cost).
A general reduction in service quality, increasing domain prices (double check your renewals) and there are reports of domain name sniping (where they grab names that people are looking up).
Gandi’s case hurts me. I had been paying for years but they kept raising their prices like dragonball z power levels.
Just throwing in my two cents since I just went through this same ordeal: I use Proton, but be aware that you can only use a custom address if you pay for the premium plan which is not crazy cheap. I’ve been pretty happy with their premium plan so far, which includes premium features for mail, calendar, cloud drive, VPN, and password manager, but if I ever decide that I don’t want to keep paying for it, I can always transfer my custom domain to a different provider without needing to update my email.
As for the domain, I went with namecheap. I also have a pretty common name, so the good domains were taken and I had to settle for firstname@lastname.in but I think it’s still pretty easy to remember.
Proton is all fun and games until you find out they don’t support IMAP/SMTP without a bridge.
And that the bridge is only available on PC – on mobile you must use their proprietary app. And they’re working on launching a proprietary desktop app, after which they’ll have no reason to offer the IMAP bridge anymore.
Interesting. I have always used their web app (even on mobile, i just use their pwa instead of the native app since the native app is missing obvious features), and I haven’t had any issues, but I can definitely understand the frustration if you want to use anything else. OP, keep that in mind if you’re thinking about Proton!
Interesting. I have always used their web app (even on mobile, i just use their pwa instead of the native app since the native app is missing obvious features), and I haven’t had any issues, but I can definitely understand the frustration
Don’t get me wrong, I’ve nothing against you… but…
This is the irony with the privacy minded people and anti-google / monopoly folks around here - they can’t use Google and Microsoft because of the monopoly and then use a solution that is 10x more closed and doesn’t even has an option to use standard protocols and email clients. Logic ham ? :P
Yeah the Proton hype has got a bit out of hand lately. Proton started out with good intentions but I don’t think people realize it’s a Swiss startup with a marked interest in making it big, and being acquired by an investment fund is one of the classic exit strategies for startup owners.
All it takes is discontinuing the IMAP bridge and suddenly a large portion of their user base is completely captive. I hope I’m wrong but there may be a big sentiment reversal later this year.
I’ve had providers acquired from under me several times over the last couple decades. They usually get worse after that; new owners typically want to squeeze the customers not to improve quality. That’s why I won’t use (anymore) any email service that’s not easy to migrate away from.
To achieve a reasonable level of email independence you need IMAP access, you need to use your own domain, and you need to keep your DNS service separate from the email provider.
I’m an admin of a self hosted iRedMail (with iRedAdmin Pro).
My advice is: Don’t.
Getting an email server running is easy. Managing them is not.
There are some good advice here. Use commercial service with personal domain.
There is a security risk of using your first name and last name in your email. It’s very easy for malicious people to send you emails specifically addressing you. I have realized it now and I take the extra steps to set up good spam blocking in my email.
Lots of people have said worthwhile things. Don’t selfhost email for example. While going with an email hoster has been recommended a couple times, which is good and easy, I want to offer an alternative: SimpleLogin (or comparable providers). Essentially a “email alias generator”, it forwards received emails to one or more mail addresses (Google, Hotmail, what have you). It also allows you to connect a domain and then create new inboxes on the fly by simply sending (or telling a service to send) an email to that non-existing inbox. Which is incredibly handy if you’re faced with a situation that demands an email, where you don’t want to give out an actual email.
So say you have the domain doe.com, and you’re in a physical shop at the register, faced with the question if you want to get 10% off by registering for their members club. You can simply give the cashier the email “coupon_walmart@doe.com” (which does not yet exist), the email will be sent, received bei SL, the inbox created and the coupon code forwarded to your Gmail account. Afterwards, you can disable or delete the inbox and never have to worry about newsletters or data breaches. Nifty!
Every one of these boxes also has its own “sent from” address visible in your actual mail account. Which means that you can simply respond to incoming emails, and the recipient will see the mail address they sent a message to. This also means that you can set up filters in your mail account to move messages from certain sender addresses into specific labels, as if they were real separate email accounts.
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I find there is less management overhead regarding inboxes with SL, compared to creating, managing and logging into multiple receiving addresses under a real mail server.
Sure, you can set one mail account on your domain and define it as catch all, but then won’t be able to send from these names.
Or you can create accounts you want, but then cannot quickly create new inboxes without opening your control dashboard.
Obviously, if you want to register with a service anonymously, you’d use one of the SL domains, which I do plenty too!
And at the end of the chain, all messages run into the same singular Google inbox, making it easier for me to manage all messages from all domains.
I’m sure paid email hosters will have their own advantages, but as I said at the beginning of my original comment, I want to show an alternative solution, not a better solution.
There are mail providers that let you use anything as a “from” address as long as it’s
@yourdomain. I mean why shouldn’t they, it’s your domain; it’s a silly restriction in the first place. On Migadu it’s called “wildcard sender” and once you activate it for a mailbox its user can send asanything@that.domain(even if it doesn’t exist; they warn you to set up an alias or catch-all for it but let you shoot yourself in the foot).Migadu also lets you define wildcard aliases (like
shopping.at.*@your.domain) which are a good balance of both worlds: it’s not a full catch-all but also you can make them up on the fly without having to go into your settings every time.
Very interesting. How long have you used this? Has it been reliable the whole time?
Please keep in mind that the alias functionality offered by services like SimpleLogin should be included with any paid email service. So SimpleLogin only makes sense if you’re using a free email service (like Gmail) and using the free SL aliases based on their domains; bearing in mind those free tiers will usually be severely limited.
If you intend to get your own domain you might as well use a real mail provider.
Yep, I use Fastmail and it has this well integrated within the service as “Masked Emails”
I’ve been using it for around 1.5 years, and so far I’ve received every message I’ve wanted to receive. Though I am always sort of aware that they are yet another party I depend on with my mail delivery, so I don’t usually use them for crucial services.
SimpleLogin
So people must also acknowledge and agree that the solution can read their messages. I guess your use case is junk mail. If OP is looking for an external email for regular use, this might not be a good solution?
Email encryption, as far as I know, is to this day rarely implemented. So your host as well as any entity in between participants will be able to read your messages. SimpleLogin is also provided by Proton if that means anything to you.
Nice. Yeah, keeping in mind Google/Microsoft have their algorithm/ad stuff going through your messages, we usually just count on them not committing fraud directly against us :)
I don’t know current pricing, but a premium proton account, which was ~$9/month when I started has worked very well for me. I like the other features they are rolling out and use them a lot.
Domain is purchased through cloudflare, and I think it was like $10/year?
As someone who is once again trying to setup an email server, it’s more work than it’s worth for like 99% of people
Give me a ping if you need a hand, I’ve done it for decades.
Cloudflare sells domains at cost. If you use apple devices and pay for iCloud+ ($1.99 a month for the cheapest plan), you can get email hosting for your domain for the entire family + a catch all address.
You can run an email host yourself but it is going to cost more in time and effort to maintain than just paying for hosting. It’s not very professional if your messages go to spam due to low reputation or if you miss a message/someone gets a bounce back because the container running your mail server was down and you didn’t realize
Run mail on a custom domain for fun, to learn what it takes, but don’t do it for mail that really matters
Domain+Zoho Mail Lite subscription (less than 1€/month, ATM).
I use Google Domains to create custom email addresses on the fly that syphons to my personal Gmail address.
If I subscribe to a service, say Netflix, I just put netflix@mydomain.com and it automagically exists and redirects to my Gmail.
You mean Squarespace? https://support.google.com/domains/answer/13689670
